Set time aside every day (say three times a day for half an hour) to run through your inbox and your Executive’s. It can become a terrible habit always to check emails, so you have to start a new habit not to check emails! This is not where productive work gets done and will make you so unorganised!
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You have to get out of your emails and your Executive’s emails. Set time aside to tackle emails (but don’t live in your inbox).Įmail is the worst time zapper for office workers but Assistants, it really can be all-consuming because of the number of email inboxes we look after. Spend that time get yourself and your Executive organised for the day ahead (and deal with anything that came in overnight).Ħ. If you can get into work a little earlier than your Executive, this will help you so much. What do you need for your meetings? What does your Executive need? If you commute to work, spend some of that time planning out the day ahead. To everything! Again, this is about planning your time. Come prepared at the start of the working day.Ĭome prepared in general. Working from your task list does keep you organised.Īt the end of every week, review what you have achieved, what has been ticked off your to-do list and what you have coming up next week (including the tasks you didn’t get around to).Įvery organised Assistant I know has time for reflection at the end of the week so that they can hit the following week running!ĥ.
#Perfect assistant name update
When you need to change the deadline date, make sure you update the task. To be the organised Assistant, Every single one of you should have a to-do list, and you should be updating it regularly with every action or task that passes your desk. You have to plan if you want to be organised, and you need a tool that helps you plan. Whatever it happens to be, it is essential to try and have some structure in place to know what you should be achieving every day.
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As an example, you could do your expenses on a Friday or your minutes on a Tuesday. You could implement a routine around the tasks you have and the best time to complete them again. This could be making sure you do the horrible tasks first thing in the morning, and before you leave, you check the schedule for the next day. If you think you will struggle to carve out a routine during the day, try to have a routine in the morning and before leaving. I know this can be hard for Assistants with the level of interruptions and urgent work we have to deal with, but setting a routine will help you with your time management and workload. Ticking them off provides proof of progress and makes you feel good about getting things done. Writing details down provides a record you can track and double-check whenever needed, and it also allows you to cross items off your list once they get completed. Whether you are using an electronic device or putting pen to paper, make sure you take notes and write down everything. To avoid this, make calendars, post-its, and notebooks your new best friends. Unfortunately, no matter how smart we think we are, we’re only human.Īt some point, we’re bound to forget or mix up details.
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Whether it’s notes, ideas, or plans, always make sure to write down everything. To help you get started, here are ten habits of highly organised Assistants. Assistants can adapt so that they are organised every day, and then we will look at how Assistants can organise their space, files, and documents, both physical and digital. We are going to start with simple habits. In this post, we will cover everything Assistants need to be organised – to the extreme. Assistants also have to ensure systems and procedures are in place to help maximise their efficiency and organisation.Īlong with that, Assistants have to manage the space around them so that they can find whatever they need at the drop of a hat. You have to set healthy habits that will help you organise your work and stay organised (it is easy to start being organised, maintaining it is the hard bit!). We all know that ‘being organised’ is on every single Assistant job application, so we know it is crucial, but where do you start?īeing the organised Assistant isn’t something that happens overnight. Assistants have always been pulled in so many different directions that the only way to get anything done is to be incredibly well organised. Next, you may be making business travel arrangements for a different person, managing a project, working on a big event or hiring a new Administrative team. The Assistant role these days is pretty diverse one day, you will be assisting one Executive with personal tasks.